In the current Brazilian tax time, in which the SPED (Public Digital Bookkeeping System) is already a reality and all tax information is interconnected, surveillance is increasingly fierce and companies need to adapt to this new reality to avoid exposure to tax risk.
A recent survey conducted by the Dutch multinational Wolters Kluwer Prosoft, which included 2,124 accounting firms throughout Brazil, 64.1% of offices still disregards the use of technological tools to avoid the possibility of their clients fall in the fine mesh of Tax Income. The finding is a good example of how the use of IT tools is still passed over by companies to carry out their processes with the tax authorities.
The investment in technology and innovation has become crucial to provide credibility and accuracy to businesses, significantly improving productivity. One of the biggest challenges that the delivery of SPED files to the Federal Government brought the companies was exactly the search for the adequacy, compliance and ensuring that the process is being done correctly.
Many professionals still believe that the fact of generating a SPED file and validate it in the IRS program already ensures that the document is correct. However, the IRS does not perform audits and conference information, only an analysis to verify the data required for sending files. Thus, validate the file in PVA does not mean that all the content is correct.
The high volume of information required by the Brazilian tax authorities can lead to misunderstandings and consequently may be necessary rectification of uploaded documents. To assist companies in this process, there are already cloud-based systems that perform an electronic audit, able to report the inconsistencies of these files through analytical reports, information crossings and analysis of fiscal risks by taxes. In this way, companies ensure that the audited obligations are in full compliance with Brazilian law.
The technology becomes an important ally as effects from structural checks to complex tax analysis, quickly and effectively, discarding errors and facilitating the process of compilation and submission of documents. In the case of accounting offices, technological tools are even more timely, since they allow the analysis of more than one company and use by more than one user, resulting in greater flexibility in multiple file audits. In addition to the information of storage as new files are audited, these systems exhibit month comparative month of evolution of taxes and differences of each company.
The use of software not only automates the process and ensures the taxpayer company that generated obligations are in accordance with current legislation. Therefore, it is necessary to demystify the use of technology through a cultural and procedural awareness of companies. Surely this is the most efficient way for taxpayers to eliminate the possibility of problems with enforcement.
Heverton Gentilim is Wolters Kluwer Product Manager.
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